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October 31, 2024
There is a lot of talk within the HR industry about whether technology is ruining or improving the face of recruitment. In this guide, we’re taking an objective look at the topic and exploring how SaaS recruitment tools are changing the face of hiring – whether you view this as a good thing or as a bad thing.
SaaS stands for software as a service, and this type of recruitment tool is growing in popularity. Instead of purchasing software or building your own software, organisations can pay a subscription fee to utilise a platform that features all the tools they need to manage their recruitment.
This could include automated job postings, candidate pre-screening, assigning tasks, scheduling interviews, delivering feedback, managing legal documents and even onboarding new hires. While some fear this could be the end of some HR managers, others see this as a valuable tool that will only enhance the work being done by HR managers. Let’s explore how SaaS recruitment tools could transform the hiring process.
Above all else, SaaS recruitment tools will help to enhance the work done by HR managers. It will also help to free up their time from focusing on menial tasks like arranging interviews and allow them to focus on more important tasks, like preparing hiring panels for the interview.
Reducing admin for the HR team is one of the simplest ways that SaaS recruitment tools will transform the sector. Admin capacity within your HR team could be one of the limiting factors that is preventing your organisation from scaling. So by streamlining processes and making this department work more efficiently, you could achieve your goals of expansion.
A common problem in the recruitment sector is that HR managers work regular office hours, but this isn’t always the best time for candidates to engage with new opportunities.
The majority of candidates that are already in work are more likely to want to engage in their job search outside of working hours. This could mean evenings and weekends. When it comes to hiring tasks such as completing pre-screening tasks, scheduling interviews or looking for feedback, this disconnect can lead to many lost days of productivity.
When you move to automate these processes, candidates can engage with your hiring systems at a time to suit them. This allows you to connect with the night owls, the early birds, and those who only want to think about their job search at the weekend.
When you have multiple positions open in your company, or you’re hiring entire teams, it can become too complex for hiring managers to keep all of these threads open in their minds. When the process is automated using SaaS recruitment tools, hiring managers can let go of trying to keep track of the progress of applications and interviews, as they’ll be able to see everything at a glance.
This streamlined approach can take the stress out of the recruitment process while also ensuring that no candidate slips between the cracks. It’s a poor look at a hiring manager for candidates to be forgotten or left without feedback following an unsuccessful interview. Failing to follow up in sufficient time could also lead you to lose out on the best candidates as they might assume they were unsuccessful and accept an offer elsewhere.
By resting on the organisational power of SaaS recruitment tools, you can streamline the process and make it far more efficient, so no candidate is left behind.
An important part of the HR role is to ensure legal compliance. This could mean completing ID and right to work checks, or ensuring that you have a signed contract before the employee gets to work. This can have wide reaching implications for things like insurance and employee liability.
By moving these processes to your SaaS recruitment system, you can ensure you are fully compliant with all legal frameworks. This can help to avoid landing you in hot water if a candidate starts work without ever signing a contract.
Your SaaS tool can also help by keeping everything in one place. And you don’t have to be limited to onboarding processes for managing your employees legal contracts. If further training or refresher courses are required, you can ensure employees are aware of their obligations. It’s a simple way of ensuring you dot your i’s and cross your t’s.
As mentioned above, your recruitment tools don’t have to stop at recruitment. They are also highly effective for managing the onboarding process. A successful onboarding can have a huge influence on employee satisfaction, and therefore on employee retention.
Candidates will already be familiar with the system, so you can ease them into their new role by introducing key documents like your company handbook and training materials. Using SaaS recruitment tools as an onboarding system will help to ensure every candidate gets a fair start in their new role. You can also use this system for regular employee appraisals, managing development plans, and even managing the exit process.
Whether you like or loathe technology in the sector, there’s no denying that SaaS recruitment tools are ready to transform the sector. Through early adoption, you can set your company apart from the competition and make sure that you are making the most of this competitive advantage.
These tools could help you to streamline your recruitment process by expanding your recruitment pool or simply being more flexible to the candidates’ needs. Rather than limiting your availability, you can provide an always-on service that will be better suited to job seekers.
Another benefit of recruitment is that it frees up time for your HR managers to engage in more meaningful tasks, such as getting to know new hires or ensuring that existing employees are satisfied in their roles. This can remove a lot of the administrative burden, and make their roles more rewarding and human-centric, which is the opposite of what most people expect technology to achieve.
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