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March 16, 2023
Writing an effective resignation letter can mean the difference between leaving a company on good terms and bad terms. Stepping down from a role can be a difficult thing to do, but if you handle it correctly, you can leave with a glowing reference and the knowledge that you’ve done everything by the book.
When writing your resignation letter, there are a few things you need to include. You may need to consult with your contract to confirm a few details before you finalise your letter. You should always include:
If you’re leaving the company on good terms but have simply outgrown the role, then you can be more relaxed in your approach and your letter might be less formal. You may even announce that you are leaving in person but then give your line manager the letter as a formality.
Dear [insert line manager’s name],
Please accept this letter as notice of resignation from my role as [insert job title]. I will continue in my role for the one month notice period, and my final day of employment will be the [date]. As I have 6 days of unused holidays left to take, I’m happy to take this entitlement at the end of my notice period, or to accept payment in lieu.
I’d like to take the opportunity to thank you for your support and guidance in this role. I hope that I will be able to rely on you for a reference in the future. I’m happy to help find and hire my replacement if required.
Kind regards,
[your name]
If you are leaving the company because of a grievance, then you will be more direct in your approach. Your letter might be shorter and more to the point.
Dear [insert line manager’s name],
I wish to inform you that I am resigning from the role of [insert job title] effective from [last date]. Please direct all future correspondence to [insert address].
Many thanks for the opportunity and I wish you all the best in the future.
Kind regards,
[your name]
If you aren’t leaving completely, but want to resign from a specific part of your role, make this very clear in your letter. You don’t want it to be interpreted as a full resignation.
Dear [insert line manager’s name],
I would like to inform you of my intent to resign from the role of [insert job title] and return to my original role as [insert job title.] While I have enjoyed the opportunity, I feel my expertise would be better suited to my original role.
I would be happy to assist in finding my replacement.
Kind regards,
[your name]
It’s as simple as that!
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