Executive Assistant

This is a hands-on role for someone who enjoys taking ownership, spotting what needs doing and following it through. Alongside managing emails, diaries and meetings, you will oversee the bookkeeping function and coordinate the timely preparation of management accounts.

You will become a trusted point of contact across both businesses, helping the Director stay focused while making sure important details and commitments are followed up.

What you will be doing

• Managing the Director’s inbox, prioritising emails, drafting responses and tracking follow-ups.
• Organising the diary and preparing for meetings.
• Preparing agendas, recording actions and making sure they are completed.
• Assisting with timely HR duties such as monthly and quarterly 1-2-1s, performance reviews.
• Overseeing bookkeeping progress and liaising with bookkeepers and accountants.
• Coordinating management accounts and highlighting information that needs attention.
• Keeping track of invoices, outstanding payments, cash flow information and finance deadlines.
• Liaising with colleagues, customers, suppliers and advisers.
• Improving processes and keeping business information organised.

Who we are looking for

You will have experience as an Executive Assistant, senior PA or in a similar role supporting a director or business owner.

You will also bring:

• A good understanding of bookkeeping and management accounts.
• Excellent organisation and written communication.
• Confidence prioritising work and chasing outstanding actions.
• Discretion when handling confidential information.
• Strong Microsoft Outlook and Excel skills.
• A proactive, practical approach—you notice what needs attention and take responsibility for moving it forward.

Experience in an owner-managed business, working across multiple companies or coordinating a finance function would be particularly useful.

Why join us?

You will work directly with the Director, have visibility across two businesses and make a noticeable difference to how they operate. There is scope to improve processes, take ownership and become a key part of the team.